Bilingual Administrative Assistant

K. International School Tokyo
Job Expired

Job Overview

  • Employer Type Direct Hire
  • Industry Education / Teaching
  • Salary ¥300,000 - ¥350,000 / Month (Commensurate with qualifications and experience)
  • English Level Fluent
  • Japanese Level Fluent
  • Restricted to Domestic Applicants? Japan only
  • Visa Sponsorship Yes

Job Requirements

  • Qualifications: University degree
  • Language proficiency: Fluency in both Japanese and English. Applicants selected to proceed to the interview stage will be required to complete various tasks designed to assess their language skills.
  • Visa requirements: For non-Japanese nationals, applicants with an appropriate visa (e.g. permanent resident, spouse or child of Japanese national, long-term resident) preferred; however, visa sponsorship possible for eligible candidates. No visitor visas, please.
  • Personal characteristics/Other skills: Applicants should have strong interpersonal and communication skills and a proven capacity to work collaboratively with colleagues. In addition, applicants should have a genuine interest in children and should be patient and flexible. IT skills are also essential.

Job Description

K. International School Tokyo (KIST) is seeking a bilingual (Japanese/English) administrative assistant to join its office team. The position requires full bilingual proficiency in Japanese and English in all areas (reading, writing, listening, speaking), and is especially suited to Japanese nationals such as returnees who have appropriate English proficiency. Only candidates able to compose written communications in Japanese to a native level that do not require checking or proofreading should apply.

Position objectives
The main objectives of the administrative assistant position include:

  • Supporting the office team in creating an efficient office environment.
  • Contributing to maintaining effective channels of communication.
  • Providing organizational and logistical support to ensure smooth daily operations.

Selected duties
Some of the specific responsibilities include:

  • Translating written communications and official school documents (English/Japanese and Japanese/English).
  • Responding to general inquiries in English or Japanese.
  • Assisting in responding to inquiries from prospective parents regarding admissions matters.
  • Liaising with courier companies regarding the dispatch of documents.
  • Conducting school tours with prospective families.
  • Assisting in the coordination of student admissions applications and enrollment documents.
  • Coordinating the preparation of student record documentation.
  • Coordinating orders and distribution of consumables.
  • Providing simultaneous interpretation at meetings, information sessions, parent conferences etc.
  • Assisting with the running of school events and activities.
  • Performing general word processing, data input and clerical work.
  • Assisting in booking external venues for school events and activities.
  • Performing other duties as requested.

Contract period and working hours
The initial contract period commences as soon as a suitable candidate is found and continues through July 2024. Only applicants prepared to commit to this period should apply. An opportunity for annual contract renewal may be provided depending on appraised work performance and school needs.

Working hours are from 8:00 to 5:00 with 60 minutes total break time, Monday through Friday. A number of Saturdays are also scheduled as mandatory work days throughout the year for annual school events (working hours may vary). Attendance at a number of evening events during the year may also be required.

Benefits
In addition to the monthly salary, other benefits include:

  • Reimbursement for commuter expenses incurred up to a maximum of 40,000 yen per month.
  • Annual paid leave (as allocated by the school during school vacation periods).
  • Annual paid personal leave (available after the initial three months).
  • Special paid summer vacation leave of approximately 4 weeks.
  • Annual completion bonus.
  • Health insurance and employment insurance available.
  • Meals subsidy for lunches and dinners ordered through the school cafe.
  • Relocation and housing allowances not provided.

Application requirements
Applications should contain:

  1. A cover letter in Japanese and English outlining experience related to the position and explaining the specific aspects of KIST that interest you.
  2. A complete work resume in Japanese and English, including details of qualifications and relevant experience.
  3. Contact details (e-mail preferred) for at least two recent professional references, including most recent supervisors.
  4. A recent photograph.
  5. Details of visa status and expiry (for non-Japanese nationals).

Location

1-5-15 Shirakawa


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Company Information

Company Profile

K. International School Tokyo (KIST) is a private, co-educational, non-denominational day school serving the international community of Tokyo from pre-Kindergarten to Grade 12. Founded in 1997, KIST provides academically motivated children from diverse cultural and... read more about K. International School Tokyo
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Contact Us

Tokyo Office
C/O Global Village Media
1-7-20-B2 Yaesu, Chuo-ku, Tokyo
[email protected]